How to Manage Records in the Rooms Lookup Table

This topic shows you how to add, delete, and change records in the Rooms lookup table.

Adding a New Record to the Rooms Lookup Table

Changing the Name or Capacity of a Room

Reorganizing the List of Room Records

Deleting a Room Record

Adding a New Record to the Rooms Lookup Table

1. Click   to display the Lookup Management page.
2. In the Tables panel in the Religious Ed. group, select Rooms.
3. In the right panel, select the building from the Building list. Then, click .

The Rooms lookup table associated with the selected building is displayed. For example:

4. To add a new record to the table, complete these steps:

1. In the toolbar, click to open the Add "Room" Record window:

2. In the Room Name field, type the name or number of the room. For example, Youth Room or 101.
3. In the Capacity field, specify the maximum classroom capacity. This is the number of seats in the classroom or the number of people that the room can hold. For example, 15.
4. Click .

The room record is added to the selected building. In the Religious Education module, the corresponding option is added to the Rooms dropdown lists.

Changing the Name or Capacity of a Room

1. Click   to display the Lookup Management page.
2. In the Tables panel in the Religious Ed. group, select Rooms.
3. In the right panel, select the building from the Building list. Then, click .

The Rooms lookup table associated with the selected building is displayed. For example:

4. To change the name of a room or its capacity, complete these steps:

1. Click to open the Edit "Room" Record window:

2. In the Room Name field, type the new name.

3. In the Capacity field, enter a new value.
4. Click to update the system with the change.

The Rooms lookup table associated with the selected building is updated with the record's new name. In the Religious Education module, the corresponding option in the Rooms dropdown list is also updated.

Reorganizing the List of Room Records

Use the Move record buttons in the toolbar to reorganize records in the list.

1. Select one or more records.

2. Click the buttons to relocate the records:

 Moves selected records to top of the list (to the first position).

Moves the selected records up the list one row at a time.

Moves the selected records down the list one row at a time.

Moves selected records to the bottom of the list (to the last position).

3. To permanently save the new list order, click .

Deleting a Room Record

1. Click   to display the Lookup Management page.
2. In the Tables panel in the Religious Ed. group, select Rooms.
3. In the right panel, select the building from the Building list. Then, click .

The Rooms lookup table associated with the selected building is displayed.

If a record cannot be deleted, the delete button is grayed out: . You cannot delete a Room record if it is in active use.

4. To delete a room, click .

The room is removed from the Rooms lookup table associated with the selected building. In the Religious Education module, corresponding option is also removed from the Rooms dropdown lists associated with the selected building.  

Related Topics

About the Lookup Management Page

Understanding Lookup Management