How to Create a List of Email Recipients to Send Web-based Email

This topic shows you how to generate query results that consist of a list of email addresses. You can then use the email address list as a data source to send a web-based email to each recipient on the list.  

1. Build the query the way you typically do by choosing columns from the Column Picker and specifying conditions.

For instructions on building a new query, go to How to Create a New Query.

2. The query must include a column with email addresses. Add an email address column by using either of the following methods:

• In the Column Picker panel, click to open the Families or Members group. Next, click to open the Contact Info group. Select the Email Address column. Then, click to add the column to your query.

OR

• In the Result Columns panel, select this link: [Add new column]. From the displayed menu, select Families > Contact Info > Email Address or Members > Contact Info > Email Address.

3. Click to run the query.

The results are displayed in the Query Results panel.

4. Click . Then, select the Send Email option from the dropdown menu.

The Email Addresses from Query Results window opens to show a list of email addresses. Only unique email addresses are pulled from your query results.

5. To send email to the recipients whose email addresses are listed in the window, complete the following:

1. Click .

The Send Web Based Email window opens. The system loads the recipients' email addresses into the To: field and puts your email address in the From: field as the sender.

You can use your keyboard's Delete key to delete any email address. You can also cut or copy and paste an email address from one field into another field, such as the Cc: or Bcc: field.

Be aware that the email addresses of multiple recipients listed in the To: and CC: fields can be seen by all other recipients. Typically, this is not desirable because it makes your recipients' email addresses public. Consider using the Bcc: field instead to keep all of the email addresses private. Use the cut and paste operation to move email addresses from the To: field into the Bcc: field.

2. In the Password field, type the password you use to log in to your web-based email application. If you want the system to remember your password, select the Save Credentials checkbox.
3. Type the subject of the email in the Subject: field.
4. In the Message area, type the content of your email message.
5. Below the Message area, select one of these formats for the content of your message:

• Design: Rich Text Format (RTF). This is the default message format for Web-based email. RTF format supports formatting, including bullets and alignment, various font styles and sizes, and background and text colors.
• HTML: an HTML version of the body content for recipients who prefer to receive HTML mail.

6. To send your message, click .

The system sends the email message to your recipients.

Related Topics

How to Create a New Query

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