The Calendars page enables you to view class schedules in the selected term on a calendar. Calendar controls enable you to view schedules not only for a specific day but also for a specific week or month. You can even expand your view to see schedules horizontally on a timeline. You can also toggle between a Classes view, which lets you view schedules by class, and a Buildings and Rooms view, which lets you view schedules against specific rooms and times.
The illustration below identifies the main areas on the Calendars page. Place your mouse pointer over a hyperlink (without clicking) to view a general description of an item. Click the hyperlink to jump to the section on this page that gives you more detailed information.
The organization associated with your ParishSOFT login credentials automatically appears in the Organization list, which is located in the upper-right corner of the Calendars page:
If you manage multiple organizations, click 
, and then select the organization whose class schedules you want to view on the calendar:
The Classes tab provides a calendar view of classes scheduled in the selected term. Select a class from the list to view its schedule on the calendar.
Contains a list of terms created for your program. By default, the last term you selected is displayed on this page and on all other pages that contain a Term list (for example, on the Classes and Leaders pages). To display a different term's data, select the term from the list. The selected term becomes the new default selection.
The Group By filter lets you change the way you view class schedules on the calendar. Two options are available:
● Class: lets you view schedules by class.
● Date: lets you view schedules by date.
The Date Selector buttons enable you to pick a specific date on the calendar and quickly navigate to a particular time period where you can find the date you want:
: displays class schedules for the current day.
By default, the calendar displays shows classes scheduled for today (Today view). To navigate through the dates, use these buttons:
(Back): used with a calendar view button, takes you back to an earlier day or period in the past. For example, if you select Day as the calendar view, clicking this button displays yesterday's schedule. On the other hand, if you select Month as the calendar view, clicking this button takes you back to the previous month.
(Calendar): displays a calendar. Select the desired date from the calendar or use the calendar controls to navigate to a specific day, month, or year to find a date and view its schedule.
(Forward): used with a calendar view button, advances you to a day or period in the future. For example, selecting Day as the calendar view, and then clicking this button advances you to tomorrow (the next day). Selecting Month as the calendar view, and then clicking this button advances you to the next month.
The calendar view buttons let you to switch the calendar view. Five calendar view buttons are available:
● 
: displays a daily view of class schedules. The day is shown in the header. Each hour of the day is divided into half-hour segments.
● 
: displays class schedules in a work week view (Monday through Friday).
● 
: displays class schedules in a weekly view (Monday through Sunday).
● 
: displays class schedules in a monthly view.
● 
: displays class schedules in a timeline view so that you can view them in horizontally in timeslots along a timescale. The timeline is divided into weeks and days.
The Quick Navigation buttons let you scroll through the list of available classes to quickly view their schedules on the calendar. The Increase 
and Decrease buttons let you change the number of class schedules displayed side-by-side in the viewing area at the same time.
We recommend that you change the calendar view (for example, click Day, Week, Month, and so forth) and then click the Increase and Decrease 
buttons to see how they apply within the different views.
We recommend that you click to create a group of class schedules visible on the calendar at the same time, and then click the Quick Navigation buttons to see how they apply to the group of schedules.
: displays the schedule for the first class or first group of classes in the class list.
: displays the schedules for the previous class or previous group of classes in the class list.
: displays the calendar for the previous class or the previous group of classes in the class list.
: displays the calendar for the next class or next group of classes in the class list.
: displays the calendar for the last class or last group of classes in the class list.
: with each click, increases the number of classes whose schedules are visible at the same time is increased. Class schedules are displayed side-by-side on the calendar, as shown in this illustration:
: with each click, decreases the number of classes whose schedules are visible at the same time.
The class list includes all of the classes in the selected term. Selecting a class from the list updates the calendar to show the schedule for the selected class.
Clicking the calendar entry opens a window where you can quickly view details for the class.
Click 
to close the class details window.
The name of the class is displayed at the top of the window. The number in parentheses indicates the grade. Additional details include the following:
● Room: click the link to open the room calendar. You can view the schedule for the building and room in which the class is held.
● Students: shows the number of students currently enrolled in the class.
● Leaders: lists the class leaders along with their assigned roles. Clicking the name link opens the leaders' Member Details record in Family Directory.
● Reports: lists the quick reports you can generate for the class, such as a class roster, a birthday list, and an attendance sheet.
● 
: displays Classes page where you can view a summary and details about the class. You can also view a list of names of enrolled students.
● 
: opens the Attendance window where you can view a list of enrolled students and record their attendance for the date you select on the calendar.
The Buildings & Rooms tab lets you view class schedules against selected buildings and rooms.
The illustration below identifies the main areas on the Buildings & Rooms tab. Place your mouse pointer over a hyperlink (without clicking) to view a general description of an item. Click the link to jump to the section on this page that gives you more detailed information.
The Building list contains the names of buildings in which your classes are held. The most recently selected building is displayed by default. Selecting a new building updates the calendar and shows the building's schedule. If the building has multiple rooms, selecting a specific room enables you to view times at which classes are scheduled in the room.
The Group By filter lets you change schedules are grouped on the calendar. Two options are available:
● Rooms: groups class schedules by room.
● Date: groups class schedules by date.
: displays class schedules for the current day.
By default, the calendar displays shows classes scheduled for today (Today view). To navigate through the dates, use these buttons:
: used with a calendar view button, takes you back to an earlier day or period in the past. For example, if you select Day as the calendar view, clicking this button displays yesterday's schedule. On the other hand, if you select Month as the calendar view, clicking this button takes you back to the previous month.
: lets you navigate to a specific day on the calendar to view its schedule. Select the desired date from the calendar widget. If necessary, use the controls at the top of the calendar widget to change the month and year.
: used with a calendar view button, advances you to a day or period in the future. For example, selecting Day as the calendar view, and then clicking this button advances you to tomorrow (the next day). Selecting Month as the calendar view, and then clicking this button advances you to the next month.
The calendar view buttons enable you to switch your calendar view from daily to weekly, weekly to monthly, and so on. There are five calendar view buttons, which are located in the top-right:
● : displays a daily view of class schedules. The day is shown in the header. Each hour of the day is divided into half-hour segments.
● : displays a work week view (Monday through Friday) of class schedules.
● : displays a weekly view (Monday through Sunday) of class schedules.
● : displays a monthly view of class schedules.
● : displays class schedules horizontally so that you can view them in a timeline. The timeline is divided into weeks and days.
The Quick Navigation list buttons let you scroll through the list of available rooms to quickly view their schedules on the calendar. The Increase and Decrease buttons let you change the number of room schedules displayed side-by-side in the viewing area at the same time. The Increase and Decrease buttons are active only when the selected building has multiple rooms.
We recommend that you change the calendar view (for example, click Day, Week, Month, and so forth) to see how the class list navigation buttons and Increase and Decrease buttons apply to the different views.
We recommend that you click to increase the number of room schedules visible on the calendar at the same time and then click the Room list navigation buttons to see how they apply when you have a group of rooms visible at the same time.
: displays the schedule for the first room or first group of rooms in the room list.
: displays the schedules for the previous room or previous group of rooms in the room list.
: displays the schedules for the previous room or the previous group of rooms in the room list.
: displays the schedules for the next room or next group of rooms in the room list.
: displays the schedules for the last room or last group of rooms in the in the room list.
: with each click of this button, the number of rooms whose schedules are visible at the same time is increased. Room schedules are displayed side-by-side on the calendar, as shown in this illustration:
: with each click of the button, decreases the number of rooms whose schedules are visible at the same time.
Select a room from the list to view its schedule.
The schedule for the selected room is displayed on the calendar. The calendar view buttons determine the view: by day, work week, week, month, or on a timeline.