How to Create a Class Roster and Schedule

Option

Description

Data Options

This section includes options that let you choose the content of the report.

Overview

The overview provides a general information about each selected class, including the department affiliation, term dates, number of dates in the term, number of students enrolled in the class, and the number of assigned leaders.

• Show (default): includes a class overview, which appears at the top of the report.

• Hide: removes the overview.

Leaders

These options determine the leader information to include in the report for each selected class:

• Standard (default): provides the name of the class leader along with his or her role, addresses (email and home), and phone numbers (home and cell).

• Names Only (Door hanger): provides a list of assigned leaders only. Suitable for use as a door hanger.

• Hide: removes leader information.

Students

These options determine the student information to include in the report for each selected class:

• Standard (default): provides the name of each student along with his or her date of birth, age, home address, parents' names, phone number, and family email address.

• Detailed (Standard + Parent Details): provides the name of each student along with his or her grade, date of birth, age address, phone number, and family email address. Also includes parents' names and contact information (cell phone and email addresses).

• Names Only (Door hanger): provides a list of students enrolled in the class. Suitable for use as a door hanger.

• Parents Only: provides the names of students enrolled in the class along with parents' name, home and email addresses, and home and cell phone numbers.

• Birthdays Only: provides the names of students enrolled in the class and shows their date of birth and current age.

• Hide (the default): provides no student information

Schedules

These options control visibility of class schedules:

• Show (default): provides a class schedule for each selected class.

• Hide: removes the class schedule.

Sorting Options

This section contains options that determine the sequence in which the information in the report is presented.

Primary Sort

Select one of the following as the primary sort option:

• Grade Name (Order defined in LookUp Management) (default): lists class names in the order in which they are defined in the LookUp Management configuration for Grades (this configuration is done in the Administration module).

• Class Name (A to Z): lists class names in alphabetic order from A to Z.

If a class consists of students in multiple grades, the classes are displayed under the heading "Multiple Grades."

Report Summary

The summary shows the configuration options selected for the report.

Report Summary

These options control visibility of a report summary.

• Show (default): includes a summary page detailing the selected configuration options. The summary appears on a page by itself at the beginning of the report.

• Hide: excludes a summary of the report configuration options selected.

Select Classes

Provides options that let you choose the classes to include in the report.

Term

Lists all terms in your program. Select the desired term from the list.

The system shows you the start and end dates of the selected term along with the number of classes and students currently enrolled in the term.

Classes

These options specify how you want to view classes in the report:

• All Classes in Term (default): includes all of the classes in the selected term.

• By Grade(s): for the selected term, organizes the list of classes by grade. If you select this option, you must additionally select the grades to include.

• By Session: for the selected term, organizes the list of classes by session. If you select this option, you must additionally select the sessions to include.

• By Day of Week: for the selected term, organizes the list of classes by day of week. If you select this option, you must additionally select the days of the week to include.

• By Department: for the selected term, organizes the list of classes by department. If you select this option, you must additionally select the department.

• Selected Classes: for the selected term, select the classes to include in the report. If you select this option, a list of classes is displayed. Click to add the class to the Selected Classes list.