How to Manage Records in the Grades Lookup Table

This topic shows you how to add, delete, and change records in the Grades lookup table.

Adding a New Record to the Grades Lookup Table

Editing a Grades Record

Reorganizing the List of Grades Records

Deleting a Grades Record

Adding a New Record to the Grades Lookup Table

1. Click   to display the Lookup Management page.

2. In the Tables panel in the Religious Ed. group, select Grades.

Records in the Grades table are displayed. For example:

If you chose to install the default database records, the default Grades  records are listed.

3. To add a record to the table, complete these steps:

1. Click to open the Add "Grade" Record window:

2. In the School Type field, select the school type the grade record you are adding belongs to.

For example, if the grade record belongs to the School Type category labeled "Elementary", select Elementary from the dropdown list.

3. In the Grade field, type the name of the grade level you are adding.

4. Click .

The record is added to the Grades lookup table. In the Religious Education module, the corresponding option is added to Grades dropdown lists.

Editing a Grade Record

1. Click   to display the Lookup Management page.

2. In the Tables panel in the Religious Ed. group, select Grades.

Records in the Grades table are displayed. For example:

3. To edit a record, complete the following:

1. Click to open the Edit "Grade" Record window. For example:

2. Do one or both of the following:

• In the School Type field, select a different category to associate the grade record with.

• In the Grade field, type a new name for the grade level.

3. Click to save the change.

The Grades lookup table is updated with your changes. In the Religious Education module, the corresponding option in the Grades dropdown lists is also updated.

Reorganizing the List of Grades Records

Use the Move record buttons in the toolbar to reorganize records in the list.

1. Select one or more records.

2. Click the buttons to relocate the records:

 Moves selected records to top of the list (to the first position).

Moves the selected records up the list one row at a time.

Moves the selected records down the list one row at a time.

Moves selected records to the bottom of the list (to the last position).

3. To permanently save the new list order, click .

Deleting a Grades Record

1. Click   to display the Lookup Management page.

2. In the Tables panel in the Religious Ed. group, select Grades.

Records in the Grades table are displayed.

3. To the left of the record you want to delete, click .

4. Click to confirm deletion.

The record is deleted from the Grades table. In the Religious Education module, the corresponding option is removed from the Grades dropdown list.

Related Topics

About the Lookup Management Page

Understanding Lookup Management

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