Fund Details

Field

Description

Fund # *

Fund account number in your organization's chart of accounts.

Note: The system does not allow you duplicate fund numbers.

You are permitted to use the dash (-) and numeric characters (0 - 9) only. Note that special characters (for example, the ampersand (&), pound sign (#), at sign (@)) are not allowed.

The maximum number of digits allowed for the fund number is 30.

Description *

Descriptive name for the fund.

This field allows alphabetic and numeric characters only. No special characters, such as the ampersand (&) or pound sign (#), are permitted. The maximum number of alphanumeric characters allowed in the fund description is 50.

Note: You cannot leave this field blank nor can it contain a space character only. If you try to save a fund with an empty description field, a message is displayed to prompt you to type a description.

Start Date

Optional field. When used with the End Date field (see next entry in this table), you can specify the period during which the fund accepts contributions. If you select both a start date and an end date, the fund is available only during the date range you specify. You do not have to specify a start date. You can leave this field blank. If you leave both the Start Date and End Date fields blank, the fund will always be available for you to post contributions to it.

To set a start date for the fund, click and select the date when the fund can begin receiving contributions. If you specify an end date, the start date must be before the end date or the same as the end date.  

Note: If you specify both a start and end date and if the date you create the fund falls within the start and end date range, the fund is immediately available for selection for all of the Offering application's "Add" functions (for example, when you add a batch or add a pledge, the fund is immediately available for selection from the Fund list).

End Date

This is an optional field. When used with the Start Date field (see previous entry in this table), you can specify the period during which the fund accepts contributions. If you select both a start date and an end date, the fund is available only during the date range you specify. You do not have to specify an end date. You can leave this field blank. If you leave both the End Date and Start Date fields blank, the fund will always be available for you to post contributions to it.

To set an end date for the fund, click and select the date when the fund can no longer accept contributions. This date must be after the start date or the same as the start date.

If you specify both a start and end date and if the date you create the fund falls within the start and end date range, the fund is immediately available for selection for all of the Offering application's "Add" functions (for example, when you add a batch or add a pledge, the fund is immediately available for selection from the Fund list).

Diocesan #

If the fund has an account number or ID in your diocesan accounting system, type that number in this field to facilitate references between your diocesan accounting system and the Offering application.

External #

If the fund has an account number or ID in an external system (for example, a QuickBooks account number), type that number in this field to facilitate integration of data from the external system into the Offering application.

Revenue Account

The revenue account associated with the fund. To select an account, you must have ParishSOFT Accounting permissions tied to your login credentials along with a valid ParishSOFT Accounting setup.

Tax Deductible

Check the box if contributions to the fund are tax deductible (Tax deductible funds are included in charitable giving statements).

Require Pledge

Check the box to designate the fund as pledge based. If you check this box, all contributions posted to the fund must be in the form of a pledge.

You cannot change the Require Pledge setting later so make sure that you want to impose this requirement.

If you post a contribution to a fund for which the Require Pledge setting is selected and that fund has a pledge balance of zero dollars ($0.00), the system automatically posts the contribution and then records the overpayment as an adjustment.

Tuition Fund

Check the box if the fund is a tuition fund. If this box is checked, the fund can be accessed by users with Tuition fund permissions.

Enable Import

Check the box to enable imported data (for example, from Online Giving or non-ParishSOFT systems) to update the fund.