The Family List is a listing of all of your organization's family database records.
The Family List is a complete listing of all of the families in your organization's database. As you can see in the illustration below, the list holds a lot of information about each family that you can view at a single glance, including:
● Family name, address, (both email and physical), and telephone number
● Envelope number
● Organization of registration
● Total number of family records
The illustration below identifies the main areas on
this page. Place your mouse pointer over a link (without clicking) to
view a general description of an area. Click the link to jump to the section
on this page that provides more detailed information.
The organization associated with your ParishSOFT login credentials automatically appears in the Organization list, which is located in the upper-right corner of the Family List page.
● If you manage multiple organizations, select the organization whose records you want to access from the list.
● If you want to view records for all of the organizations you manage, select All Organizations.
Only the organizations for which you have access rights and permissions to view are displayed in the list.
If
you are returning to the Family List page
from another page in the application, be sure to check which organization
is shown in the list. The organization defaults to the one selected when
you last visited the page.
This field enables you to search for a specific family in the Family List. You can use one of the following methods to locate the family you are looking for:
● Type
the family's last name or type a member's first name in the field, and
then click 
to start the search.
OR
● Click
, and then check one or more search criteria to
further refine your search.
The results of your search are shown in the Family List. For details on how to set up a "fuzzy" search, go to Fuzzy Search_Filters.
As your list of families grows in size, you will find filtering and sorting helpful for focusing on particular information in the list. When used together with the column sort function, the filters let you drill down and see only those records you want to work with. For example, you can apply a filter to view only those families whose last name begins with W:
For instructions on using the filters, see How to Filter Records.
You can also sort records on any column in the list (for example, Family IDs in descending order) in a way that makes the information more easily accessible. For instructions column sorting, go to Sorting_the_Display_of_Records.
The toolbar is located under the row of rolodex filters. The toolbar contains menus and buttons for performing common Family List functions.
● # Records menu lets you determine the number records (default = 10) that are displayed on a page. To do this, select the desired option from the # Records menu.
To speed up page loading,
select a lower value.
● 
permanently
saves changes you make to the layout.
● 
resets
the layout to the default configuration.
● 
lets
you customize the Family List by letting
you select which columns of information to display.
● 
sends email to selected families or members. For instructions,
go to How
to Send an Email Message.
● 
lets you create personalized hardcopy letters for mass
mailings to families and members. For instructions, go to How
to Perform a Mail Merge.
● 
displays
the Advanced Filter setup. For a list
of Advanced Filter options, go to Descriptions
of the Family List Advanced Filter Options.
● 
exports the Family List
to a .csv (comma-separated value) file.
For instructions, go to How
to Export a List to a Spreadsheet or .csv File.
● 
adds a new family to the Family
List. For instructions, go to How
to Add a Family to the Family List.
● 
deletes a selected family from
the Family List. For instructions, go to
How to Delete
a Family or Member from the Family List.
● 
lets you remove or prevent accessibility to a family's
personal data. For instructions, go to How
to Remove a Family's Personal Data.
● 
click to display the Quick Reports
menu:
You can create the following reports:
Family Mailing Labels: a list of mailing labels for all families in the selected organization (for instructions, go to How to Create Family Mailing Labels ).
Family List: a list of all families in the selected organization (for instructions, go to How to Create a Custom List of Families).
Filtered Envelope Numbers: a filtered list of families in the selected organization who want to receive contribution envelopes (for instructions, go to How to Create Envelope Number Reports.
Full Envelope Numbers: a list of all families in the selected organization who want to receive contribution envelopes (for instructions, go to How to Create Envelope Number Reports.
You can customize the content and layout of the Family List page to meet your needs. You can determine which columns of information to display in the list. You can also relocate and resize columns.
For details on customizing the layout, go to How to Customize the Layout of the Family List and Member List Pages.
You can also sort the records in the grid on a specific column. For details, go to How to Sort Records.
All of the families in the organization you select are listed in this section.
● 
(Select All/Deselect All Member Checkbox)
Select the checkbox to select the records you want to work with:
Click
once to select all records listed on the page
you are viewing. A checkmark appears
next to each entry after you select the checkbox to indicate that
the record is selected. You may need to use this global checkbox when
you have a lot of families to select or when most of the families
should be selected. You can then individually deselect the families
you do not want to work with.
Click
again to deselect all previously selected records
in the list. The checkmark next to
each entry is removed after you select the checkbox again.
● Individual Check Boxes
Select the checkbox next to the name of the family or member. For example, if you are sending an email to one or more families, select the checkbox next to the name of each family receiving the email.
● Family Name Links
Each family in the Family List has a link to a its own database record. Select the link to view or update the family's record.
Each record occupies a single line in the list. To bring the information that extends beyond the borders of the page into view, click and drag the horizontal scroll bar left or right.
The number of pages in the Family
List is displayed in parentheses at the bottom of the page. Select
a page to go directly to that page in the list. Alternatively, click 
to page back or click 
to page
forward through the list.
How to Add a Family to the Family List
How to Delete a Family or Member from the Family List
How to Search for a Family Record
How to Customize the Layout of the Family List and Member List Pages
How to Add, Change, or Delete a Family's Personal Photo
How to View or Update a Family's Record
Field Descriptions for the Family Details Form
How to Create Envelope Number Reports